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Appointment Confirmation Letter
Email the following after obtaining an appointment. Feel free to personalize. Don’t forget to fill in parentheses. Also, don’t forget to put CTRS after your name and provide your contact information.
Dear Representative/Senator (insert the name depending on who you are contacting);
I will be traveling from (state) to the D.C. area in (insert month) to attend the American Therapeutic Recreation Association’s Professional Issues Forum. As a constituent from your state and a recreational therapy professional, I would like to discuss with you issues related to health care, consumer access to recreational therapy services, and education of individuals with disabilities. Your office has scheduled an appointment for me to meet with you/your aide on (insert date) at (insert time).
Thank you for your time. I look forward to meeting with you in (insert month).